Timetables live in five places
Paper rotas, WhatsApp threads, and a spreadsheet that is never quite current—so staff and parents argue about who is in which lane.
Built for swim schools & learn-to-swim programmes
Run Your Pool Schedule,
Not Your Inbox
Planora brings term timetables, daily attendance, catch-up lesson swaps, and parent updates into one place—so your team spends less time on admin and more time teaching strokes.
Problems swim schools know too well
If any of this sounds like your front desk on a Saturday morning, you are not alone.
Empty lanes after cancellations
A swimmer pulls out and the slot sits unused because there is no quick way to offer it as a catch-up to someone else.
Parents call instead of checking
Schedule changes and level updates get repeated by phone because families do not have one trusted place to look.
Pool Operations, Without the Paper Chase
From Saturday-morning lane rotas to last-minute absences, Planora is shaped around how swim schools actually run.
Class & Lane Scheduling
Build recurring lesson blocks by level, instructor, and pool lane. When a time changes, every family and staff member sees the same up-to-date timetable.
Attendance at Every Session
Mark who attended, who was absent, and who arrived late—from the pool deck or the office. Attendance history stays tied to each swimmer for reporting and progression reviews.
Catch-Up Lessons That Fill Gaps
When a swimmer cancels, freed slots can be offered as catch-up lessons to others on your waitlist—so lane time is used and revenue is not left on the table.
Parent Communication
Share lesson notes, level updates, and schedule changes through the client portal. Parents see what matters without chasing your front desk by phone.
WhatsApp Reminders
Send automated WhatsApp reminders before lessons—confirmations, schedule changes, or gentle nudges when a catch-up slot opens. Fewer no-shows, less manual texting.
Swim School Software — Common Questions
Can Planora handle term-based swim lesson schedules?
Yes. You can set up recurring classes across a term—with different levels, instructors, and pool lanes—and adjust individual sessions when the timetable changes. Families always see the schedule that applies to their swimmer.
How does attendance tracking work for swim lessons?
Staff mark attendance per session for each enrolled swimmer. Records are stored against the swimmer’s profile so you can review patterns, support level decisions, and answer parent questions with confidence.
How do catch-up lessons work when someone cancels?
When a lesson is cancelled according to your policy, that slot can be made available for catch-up. Other families on your programme can take the opening, helping you fill the lane instead of running half-empty sessions.
Can parents communicate with the swim school through Planora?
Parents use the client portal to view schedules, manage bookings where allowed, and see updates from your team. Instructor notes and admin messages stay in one thread—no more lost emails or screenshot chains.
Does Planora send WhatsApp reminders for swim classes?
Planora supports WhatsApp notifications so you can remind families before lessons or alert them when schedules change. Availability depends on your plan and notification settings—configure what gets sent and when.
Is Planora suitable for multi-pool or multi-site swim schools?
Growth plans support multiple staff accounts so instructors and front-desk teams can work in the same system. Whether you run one pool or several locations, scheduling and attendance stay centralised.
Ready to simplify life at the pool?
Join swim schools using Planora for scheduling, attendance, catch-up lessons, and parent communication—without the spreadsheet chaos.